Software Selection

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Timeframe for Selection of Software and Implementation Partner

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Software Selection

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Implementation Partner Selection

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Contract Signing

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Name the Project Contest

 

 

 

 

 

 

Timeframe

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Development of RFP to Purchase Software

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Evaluation of Software Proposals

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Selection of Software

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Development of RFP for Implementation Partner

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Evaluation of RFP for Implementation Partner

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Selection of Implementation Partner

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Implementation of Software

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Go-Live Schedule

 

Development of RFP to Purchase Software

11/11/97

27 Teams Formed to Identify Functionality

11/97 through 04/98

Teams Completed Required Functionality

05/98 through 09/98

Developed RFP for Purchase of Software
10/98 Issued Software RFP

12/02/98

RFP Closing Date
Received Proposals From:

Oracle
PeopleSoft
SAP America

Evaluation of Software Proposals

01/99 through 05/99

 Evaluation of Proposals 

Telephone Interviews
Site Visits
Vendor Presentations

05/99

Completed Functional Evaluations
Opened Cost Proposals

Selection of Software 
06/99

Recommendation to Exec VP
Started Contract Negations with SAP
Signed Contract on June 15, 1999

Development of RFP for Implementation Partner

07/99 through 08/99

Developed Implementation RFP

08/25/99 Letter to Vendors Requesting Proposals
09/9/99 Issued Implementation RFP

Evaluation of RFP for Implementation Partner

09/99 through 10/99

Pre-proposal Conference

Issue Amendments to RFP

Vendor Presentations

SAP America
IBM

11/99 through 12/99 Evaluation of Proposals

Selection of Implementation Partner

01/00

Selected SAP as Implementation Partner
Negotiated Fix-Price Contract

01/31/00

Began 14 Month Implementation

Implementation of Software

02/00

Project Preparation

02/00 through 05/00 Blueprint
6/00 through 02/01 Configuration and Testing
03/01 Final Preparation

Go-Live Schedule

04/01 Financial Applications
12/01 Human Resources and Payroll
After 12/01

Continuous Improvement
Partnership with SAP to Enhance Functionality

 

 

 

Software Selection
To select the software, a Request for Proposal was sent to several corporations. An Evaluation Team was formed to review the proposals and make recommendations for purchasing. 
Additionally, demonstration scripts were provided.

 

 

 

 

 

 

 


Implementation Partner Selection
The University received proposals from several companies. Discussion of these proposals lead to the choice of SAP. Some documents leading up to that decision include:

bulletReceipt of Proposals who replied to UT's RFP
bulletQuestions and Answers relating to the RFP
bullet Revised Timetable and Evaluation Criteria
bulletPost Conference Questions
bulletPre-Proposal Conference Participants
bulletPre-Proposal Conference Questions and Answers
bulletImplementation RFP
bulletUT General Bid Conditions
bullet Memo to Prospective SAP R/3 Implementation Vendors