Software Selection

Timeframe for Selection of Software and Implementation Partner
Software Selection
Implementation Partner Selection
Contract Signing
Name the Project Contest

Timeframe

Development of RFP to Purchase Software
11/11/97	27 Teams Formed to Identify Functionality
11/97 through 04/98	Teams Completed Required Functionality
05/98 through 09/98	Developed RFP for Purchase of Software
10/98	Issued Software RFP
12/02/98	RFP Closing Date Received Proposals From:
12/02/98	Oracle PeopleSoft SAP America
Evaluation of Software Proposals
01/99 through 05/99	Evaluation of Proposals
01/99 through 05/99	Telephone Interviews Site Visits Vendor Presentations
05/99	Completed Functional Evaluations Opened Cost Proposals
Selection of Software
06/99	Recommendation to Exec VP Started Contract Negations with SAP Signed Contract on June 15, 1999
Development of RFP for Implementation Partner
07/99 through 08/99	Developed Implementation RFP
08/25/99	Letter to Vendors Requesting Proposals
09/9/99	Issued Implementation RFP
Evaluation of RFP for Implementation Partner
09/99 through 10/99	Pre-proposal Conference
	Issue Amendments to RFP
	Vendor Presentations (SAP America, IBM)
11/99 through 12/99	Evaluation of Proposals
Selection of Implementation Partner
01/00	Selected SAP as Implementation Partner Negotiated Fix-Price Contract
01/31/00	Began 14 Month Implementation
Implementation of Software
02/00	Project Preparation
02/00 through 05/00	Blueprint
6/00 through 02/01	Configuration and Testing
03/01	Final Preparation
Go-Live Schedule
04/01	Financial Applications
12/01	Human Resources and Payroll
After 12/01	Continuous Improvement Partnership with SAP to Enhance Functionality

To select the software, a Request for Proposal was sent to several corporations. An Evaluation Team was formed to review the proposals and make recommendations for purchasing. Additionally, demonstration scripts were provided.

Implementation Partner Selection

The University received proposals from several companies. Discussion of these proposals lead to the choice of SAP. Some documents leading up to that decision include: