The University of Tennessee must maintain appropriate internal controls to utilize resources effectively, correctly record financial transactions in the general ledger, and fulfill its legal responsibilities.  As a part of this process, the university provides departments with two tools to check the accuracy of the payroll.

First, the UWA Payroll Office provides a Detailed Check Register, transaction ZPR_DETAIL_CHECK_REG,  listing the gross and net amounts paid by check and direct deposit on the current payroll to employees administratively responsible to the cost center.  A copy of the register is included in the distribution packet sent with each payroll.  Departments must also run this report two days prior to payday to verify that the individuals listed are employees and that the amounts paid are appropriate.  A signed copy of the check register must be retained in the department.  If any errors are found in the payroll, please notify the campus payroll office or the UWA Payroll Office immediately. 

Second, the UWA Payroll Office provides the Payroll Distribution Report, transaction ZPR_CC_WBS_DIST, to reconcile payroll results with the financial activity posted to the departmental ledger.  The Payroll Distribution Report details the payroll charges posted to a paying cost center or WBS element.  These charges should be checked against an employee’s scheduled pay or time reported while reconciling the departmental ledgers.  If any discrepancies are found, please notify the campus payroll office or the UWA Payroll Office immediately.  Instructions for producing this report may be found within the IRIS help documentation.

For questions concerning these procedures, please call the UWA Payroll Office at (865) 974-5251.